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Rules and Regulations of Examinations

DOTE REGULATION

1.  Procedure for Completing the Diploma Course:

  • The candidate on completion of studies in each semester should necessarily register himself / herself for the examinations of all the subjects of the current semester as well as for all the arrear subjects of all the previous years / semesters and shall appear for the Board Examinations.
  • A student having shortage of attendance (i.e. less than 80%) in a semester should repeat the same semester in the next academic year. Similarly, a student who had not attended at least a single paper (theory or practical) of a particular semester examination, cannot continue his / her studies in the next semester, even if he / she had enough attendance in that semester.

2.  Requirements to appear for Semester Examination

  • The Examinations will be conducted at the end of each semester by the Board of Examination. A Candidate will be permitted to appear the Examination only if he / she secures 80% attendance in the semester concurred.
  • Candidates will not be permitted to discontinue the course of study for a duration of more than three years during any part of their course of study. For candidates for who continuous break in study is less than or equal to three years, permission of the Chairman, Board of Examinations is necessary to continue the course and write the examinations.

3.  Acts of Malpractice in Examinations and Punishments awarded:

A candidate indulging in any of the following acts in the examination hall will be considered as committed malpractice in the examination and booked for the same:

  1. Possession of printed / Xerox / written materials pertaining / not pertaining to the day’s examination, or pertaining to the examination already appeared by the candidate in the form of book or loose sheets that have been either made use of or not made use of in the examination.
  2. Possession of Programmable Calculators, Mobile Phones, Pagers, Organizers, Digital memory pad etc. with / without matters related to the day’s examination stored in them and made use of them or not in the examination.
  3. Writing any matter, formula, definitions, sketches, pertaining / not pertaining to the day’s examination, in any part of the candidate’s body, dress, instrument box, calculator cover, wall, table, drawing board, question paper, hall ticket etc. and made use of them or not in the examination.
  4. Writing any appeal to Examiner offering money or any irrelevant matters in the answer book, attaching money in answer books and giving contact address, telephone numbers etc...
  5. Writing the register number anywhere in the answer book or additional sheets other than in the fly slip.
  6. Enclosing empty additional sheets, wasting the exam stationery wantonly.
  7. Writing the examination without valid hall ticket.
  8. Noting down the answers of problems in his/her question paper before leaving the Hall.
  9. Tearing off sheets from the answer book.
  10. Keeping with them, Tables, Hand books, Code books etc. which are not permitted by the Chairman, Board of Examinations, for the day’s examination and made / not made use of them in the examination.
  11. Talking with neighbours, showing signs or signals to others in the hall / veranda.
  12. Copying from printed / Xerox / handwritten bits / sheets / books / programmable calculators, organizers, digital memory pads etc. in the examination.
  13. Exchanging with neighbours hall tickets, question papers, scales, calculator, instrument box etc. with any formula, answers, sketches, hints related to the day’s examination written on them.
  14. Showing the answer book / additional sheet to the neighbours or allowing them to copy.
  15. Giving / Getting the main answer book or additional sheet to / from neighbour for copying.
  16. Writing cine songs, stories, and poems or drawing sketches irrelevant to the subject in the answer book.
  17. Writing the examination even after the final bell, not obeying to hall superintendent’s instructions.
  18. Striking off all the pages including the correct answers written by him / her in the answer book, when being caught for any act of malpractice.
  19. Telling the answer or formula related to any of the question to others writing the same examination.
  20. Inserting pre-written additional sheet(s) having matters related to the subject of the day’s examination into the main answer book.
  21. Replacing the answer book supplied in the hall by pre-prepared answer book brought by the candidate himself / herself or got from outsiders.
  22. Writing answers in main answer book or additional sheets from outside the hall and passing the same to any candidate writing the examination for replacement / attachment.
  23. Refusing to give written statement, refusing to receive show cause notice, absenting from enquiries, running away from examination hall when caught for any malpractice, trying to destroy the evidences by tearing / swallowing / erasing / throwing away the bits, materials etc...
  24. Writing filthy / indecent / vulgar words or sketching obscene figures etc in the answer book or additional sheets attached.
  25. Acts of threats, violence, creating disturbance inside / outside the examination hall, preventing other candidates from entering the hall, misbehaviour with the supervising staff etc...
  26. Repetitive action of malpractice either in the same sitting or in different sittings in the course of his / her study.
  27. Taking away with him / her written answer book, without handing over the same to the Hall Superintendent.
  28. Trying to take away or damage other candidate’s answer book.
  29. Violating any other special rules / regulations prescribed then and there by the Board of Examinations.
  30. Impersonation - Arranging some other person to write the examination for the candidate (or) attempting to write the examination for somebody else.
  31. Assaulting physically or attempting to attack any examination staff while being caught / booked for any malpractice.
  32. Causing damage to Examination Records.
  33. Arranging outside persons to terrorize the Examination Staff.
  34. Leaving the examination hall with the question paper of the day’s examination before the expiry of the period prescribed by the Board of Examinations (normally 45 minutes from the commencement of exam), Inspite of the warning of Hall Superintendent / Additional (or) Chief Superintendent.
  35. Causing damage to the belongings of Examiners, as an act of vengeance.  The candidates who had been booked under any of the above mentioned malpractice will be enquired by a Enquiry Committee headed by the Chief Superintendent of the examination center and punishments will be awarded by the Disciplinary Action Committee constituted by the Chairman depending on the nature & severity of the malpractice.  The following are the punishments being awarded to such students:
  • All papers of the concerned semester written by the candidate in that sitting Including Practicals will be cancelled.
  • All papers written by the candidate in that sitting (all semester papers including Practicals) will be cancelled.
  • All papers written by the candidate in that sitting (all semester papers including Practicals) will be cancelled and the candidate will be debarred for two / four more Board Examinations, as the case may be.
  • All papers written by the candidate in that sitting (all semester papers including Practicals) will be cancelled and the candidate will be debarred for six more Board Examinations, in addition to which legal / disciplinary action will be taken by the institution against that candidate.

4.  Time limit to complete the Diploma Course:

a. First Year Admission candidate : 6 Years

b. Second Year (Lateral Entry) Admission Candidates : 5 Years

5. Eligibility to continue in the next higher Semester:

The students are being permitted to continue their studies in the next higher semester even if they do not pass in the lower semester examinations provided the candidates satisfies the Para stated above

A student who had failed to acquire the minimum required percentage of attendance during a semester of study or discontinued his / her studies in the middle of a semester and who had not paid the examination fee in time shall not be permitted to appear for the Board Examination.   A regular student who had failed to register himself / herself for the forthcoming Board Examination by paying the examination fee in his institution within the prescribed time limit shall not be permitted to continue his / her studies in the semester after the due date is over. 

A student who had paid the examination fee in time, but do not have enough attendance in the course of study, shall not be permitted to appear for the Board Examination even if he / she receives the hall ticket from the Chairman’s Office. Such candidates, however, will be permitted to write the supplementary examinations of previous semesters, if any, using the same hall ticket. While issuing the hall ticket to such candidates, the Principal of the institution has to score out the column pertaining to the current semester (all papers) and mention in the hall ticket as “Supplementary papers only”.

A student who had been debarred from appearing for the Board Examination for his / her involvement in any malpractice in the previous examination shall not be permitted to attend the class or pay the fee or appear for the examinations till the punishment period is over.

A student who had exhausted the maximum permitted time limit of 6 / 5 years as the case may be specified from the date of joining the course earlier shall not be permitted to pay the fee or appear for the examinations, unless otherwise notified.

A regular student, who had been expelled from the institution on disciplinary measures shall not be permitted to register / appear for the Board Examinations.

A student could not claim eligibility to appear for the examination on the ground that he / she had received the hall ticket from the Chairman’s office, since hall tickets are being printed and sent to the institutions for all the candidates who had paid the examination fee, normally one month prior to the commencement of the examinations.